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(021) 481 2038 office@stmarysnscobh.com

23rd April 2020

Please take time to read through this document. It is a draft and we are looking for feedback from parents. We invite any comment or input from parents to arrive to office@stmarysnscobh.com no later than 2pm on Tuesday, 28th April.

Thank you.

 

 

 

Admission Policy of St. Mary’s N.S.

School Address: Orilia Tce, Cobh, Co. Cork

Roll number: 16377N

School Patron/s: Bishop of Cloyne, William Crean

 

 

1.    Introduction

 

This Admission Policy complies with the requirements of the Education Act 1998, the Education (Admission to Schools) Act 2018 and the Equal Status Act 2000. In drafting this policy, the board of management of the school has consulted with school staff, the school patron and with parents of children attending the school.

 

The policy was approved by the school patron on [date].  It is published on the school’s website and will be made available in hardcopy, on request, to any person who requests it.

 

The relevant dates and timelines for [school name] admission process are set out in the school’s annual admission notice which is published annually on the school’s website at least one week before the commencement of the admission process for the school year concerned.

This policy must be read in conjunction with the annual admission notice for the school year concerned.

The application form for admission is published on the school’s website and will be made available in hardcopy on request to any person who requests it.

 

 

 

2.    Characteristic spirit and general objectives of the school

 

St. Mary’s NS is a Catholic all girls primary school with a Catholic ethos under the patronage of the Bishop of Cloyne.

 

“Catholic Ethos” in the context of a Catholic primary school means the ethos and characteristic spirit of the Roman Catholic Church, which aims at promoting:

  • the full and harmonious development of all aspects of the person of the pupil, including the intellectual, physical, cultural, moral and spiritual aspects; and
  • a living relationship with God and with other people; and
  • a philosophy of life inspired by belief in God and in the life, death and resurrection of Jesus; and
  • the formation of the pupils in the Catholic faith,

and which school provides religious education for the pupils in accordance with the  doctrines, practices and traditions of the Roman Catholic Church, and/or such ethos and/or characteristic spirit as may be determined or interpreted from time to time by the Irish Episcopal Conference.

In accordance with S.15 (2) (b) of the Education Act, 1998 the Board of Management of [Insert the name of the school] shall uphold, and be accountable to the patron for so upholding, the characteristic spirit of the school as determined by the cultural, educational, moral, religious, social, linguistic and spiritual values and traditions which inform and are characteristic of the objectives and conduct of the school.

Mission: The mission of St. Mary’s N.S. is to provide each student with a diverse education in a safe, supportive Catholic environment that promotes self-discipline, motivation and excellence in learning. The school team joins with the parents and community to assist the students in developing skills which will enable them to become independent and self-sufficient adults, who will succeed and contribute responsibly in a global community.

Vision: We strive to make our school a happy, safe place where we learn and grow with confidence and care for ourselves and others.

Motto: Ag fás is ag foghlaim le chéile. / Hand in hand we learn and grow

 

3.    Admission Statement

 

St. Mary’s N.S. will not discriminate in its admission of a student to the school on any of the following:

 

  • the gender ground of the student or the applicant in respect of the student concerned,
  • the civil status ground of the student or the applicant in respect of the student concerned,
  • the family status ground of the student or the applicant in respect of the student concerned,
  • the sexual orientation ground of the student or the applicant in respect of the student concerned,
  • the religion ground of the student or the applicant in respect of the student concerned,
  • the disability ground of the student or the applicant in respect of the student concerned,
  • the ground of race of the student or the applicant in respect of the student concerned,
  • the Traveller community ground of the student or the applicant in respect of the student concerned, or
  • the ground that the student or the applicant in respect of the student concerned has special educational needs

 

As per section 61 (3) of the Education Act 1998, ‘civil status ground’, ‘disability ground’, ‘discriminate’, ‘family status ground’, ‘gender ground’, ‘ground of race’, ‘religion ground’,  ‘sexual orientation ground’ and ‘Traveller community ground’ shall be construed in accordance with section 3 of the Equal Status Act 2000.

 

 

Single gender schools

St. Mary’s NS is an all-girls school and does not discriminate where it refuses to admit a boy applying for admission to this school.

 

Primary schools receiving applications from applicants of a minority religion

St. Mary’s NS is a school whose objective is to provide education in an environment

which promotes certain religious values and does not discriminate in relation to the admission of a student who has applied for a place in the school in accordance with section 7A of the Equal Status Act 2000.

 

All denominational schools

St. Mary’s NS is a school whose objective is to provide education in an environment which promotes certain religious values and does not discriminate where it refuses to admit as a student a person who is not Roman Catholic and it is proved that the refusal is essential to maintain the ethos of the school.

 

 

4.    Categories of Special Educational Needs catered for in the school/special class

 

St. Mary’s NS is a mainstream school. While it accepts pupils with Special Educational Needs it does not have a special class or unit attached. We endeavour to address the needs of Special Educational Needs pupils through differentiated pedagogy by the Class Teacher and, when applicable, the use of the school’s allocation of Special Educational Needs teaching hours. This allocation is decided by the Department of Education biennially.

 

 

 

5.    Admission of Students

 

This school shall admit each student seeking admission except where –

 

  1. the school is oversubscribed (please see section 6 below for further details)

 

  1. a parent of a student, when required by the principal in accordance with section 23(4) of the Education (Welfare) Act 2000, fails to confirm in writing that the code of behaviour of the school is acceptable to him or her and that he or she shall make all reasonable efforts to ensure compliance with such code by the student

 

St. Mary’s NS provides education exclusively for girls and may refuse to admit as a student a person who is not of the sex provided for by this school.

 

St. Mary’s NS is a Roman Catholic school and may refuse to admit as a student a person who is not of Roman Catholic Denomination where it is proved that the refusal is essential to maintain the ethos of the school.

 

 

 

6.    Oversubscription

 

In the event that the school is oversubscribed, the school will, when deciding on applications for admission, apply the following selection criteria in the order listed below to those applications that are received within the timeline for receipt of applications as set out in the school’s annual admission notice:

 

(1)  Siblings and step-siblings of present and past pupils who are four years of age on or before 30th June in the year of application, priority to eldest

 

(2)  Children of current school staff who are four years of age on or before 30th June in the year of application, priority to eldest

 

(3)  Children of past pupils of the school who are living in the Parish of Cobh and who are four years of age on or before 30th June in the year of application, priority to eldest

 

(4)  Children living within the Parish of Cobh who are four years of age on or before 30th June in the year of application, priority to eldest

 

(5)  Children living outside the Parish of Cobh who are four years of age on or before 30th June in the year of application, priority to eldest

 

(6)  Children from categories (1), (2), (3), (4) and (5) who are four years of age on or before 30th September in the year of application, priority to eldest

 

(7)  In the event of being unable to enrol a child/children from categories above in a given class at the beginning of a year, or mid-year, such children will receive priority (in order of the above priorities) for the subsequent school year over other children on the class waiting list

 

 

 

In the event that there are two or more students tied for a place or places in any of the selection criteria categories above (the number of applicants exceeds the number of remaining places), the following arrangements will apply:

 

If the maximum number of admissions is reached in any one of the categories outlined above, a selection process will apply whereby places will be offered to complete applications beginning with the oldest eligible applicant in that category and proceeding in descending order of age from the oldest to the youngest until all remaining available places have been filled.

 

If during this selection process, two or more applicants have the same date of birth, the School will apply a random selection process to these applicants only, in order to establish to whom places in that category will be offered.

 

 

7.    What will not be considered or taken into account

 

In accordance with section 62(7) (e) of the Education Act, the school will not consider or take into account any of the following in deciding on applications for admission or when placing a student on a waiting list for admission to the school:

 

(a) a student’s prior attendance at a pre-school or pre-school service, including naíonraí,

 

(b)  the payment of fees or contributions (howsoever described) to the school;

 

(c)   a student’s academic ability, skills or aptitude;

 

(d)  the occupation, financial status, academic ability, skills or aptitude of a student’s parents;

 

(e)  a requirement that a student, or his or her parents, attend an interview, open day or other meeting as a condition of admission;

 

(f)    the date and time on which an application for admission was received by the school. This is subject to the application being received at any time during the period specified for receiving applications set out in the annual admission notice of the school for the school year concerned.

This is also subject to the school making offers based on existing waiting lists (up until 31st January 2025 only).

 

 

8.    Decisions on applications

 

All decisions on applications for admission to St. Mary’s N.S. will be based on the following:

  • Our school’s admission policy
  • The school’s annual admission notice (where applicable)
  • The information provided by the applicant in the school’s official application form received during the period specified in our annual admission notice for receiving applications

 

(Please see section 14 below in relation to applications received outside of the admissions period and section 15  below in relation to applications for places in years other than the intake group.)

 

Selection criteria that are not included in our school admission policy will not be used to make a decision on an application for a place in our school.

 

9.    Notifying applicants of decisions

 

Applicants will be informed in writing as to the decision of the school, within the timeline outlined in the annual admissions notice.

 

If a student is not offered a place in our school, the reasons why they were not offered a place will be communicated in writing to the applicant, including, where applicable, details of the student’s ranking against the selection criteria and details of the student’s place on the waiting list for the school year concerned.  

 

Applicants will be informed of the right to seek a review/right of appeal of the school’s decision (see section 18 below for further details).

 

 

10.  Acceptance of an offer of a place by an applicant

 

In accepting an offer of admission from St. Mary’s N.S., you must indicate—

 

(i) whether or not you have accepted an offer of admission for another school or schools. If you have accepted such an offer, you must also provide details of the offer or offers concerned and

 

(ii) whether or not you have applied for and awaiting confirmation of an offer of admission from another school or schools, and if so, you must provide details of the other school or schools concerned.

 

11. Circumstances in which offers may not be made or may be withdrawn

 

An offer of admission may not be made or may be withdrawn by St. Mary’s N.S. where—

  • it is established that information contained in the application is false or misleading.
  • an applicant fails to confirm acceptance of an offer of admission on or before the date set out in the annual admission notice of the school.
  • the parent of a student, when required by the principal in accordance with section 23(4) of the Education (Welfare) Act 2000, fails to confirm in writing that the code of behaviour of the school is acceptable to him or her and that he or she shall make all reasonable efforts to ensure compliance with such code by the student; or
  • an applicant has failed to comply with the requirements of ‘acceptance of an offer’ as set out in section 10

 

 

12. Sharing of Data with other schools

 

Applicants should be aware that section 66(6) of the Education (Admission to Schools) Act 2018 allows for the sharing of certain information between schools in order to facilitate the efficient admission of students.

Section 66(6) allows a school to provide a patron or another board of management with a list of the students in relation to whom—

 

(i) an application for admission to the school has been received,

 

(ii) an offer of admission to the school has been made, or

 

(iii) an offer of admission to the school has been accepted.

 

The list may include any or all of the following:

(i) the date on which an application for admission was received by the school;

 

(ii) the date on which an offer of admission was made by the school;

 

(iii) the date on which an offer of admission was accepted by an applicant;

 

(iv) a student’s personal details including his or her name, address, date of birth and personal public service number (within the meaning of section 262 of the Social Welfare Consolidation Act 2005).

 

13. Waiting list in the event of oversubscription

 

In the event of there being more applications to the school year concerned than places available, a waiting list of students whose applications for admission to St. Mary’s NS were unsuccessful due to the school being oversubscribed will be compiled and will remain valid for the school year in which admission is being sought.

 

Placement on the waiting list of St. Mary’s N.S. is in the order of priority assigned to the students’ applications after the school has applied the selection criteria in accordance with this admission policy. 

Applicants whose applications are received after the closing date, outlined in the Annual Admission Notice, will be placed at the end of the waiting list in order of the date of receipt of the application.

 

Offers of any subsequent places that become available for and during the school year in relation to which admission is being sought will be made to those students on the waiting list, in accordance with the order of priority in relation to which the students have been placed on the list.

 

 

14. Late Applications

 

All applications for admission received after the closing date as outlined in the annual admission notice will be considered and decided upon in accordance with our school’s admissions policy, the Education Admissions to School Act 2018 and any regulations made under that Act.

 

Late applicants will be notified of the decision in respect of their application no later than three weeks after the date on which the school received the application.  Late applicants will be offered a place if there is place available.  In the event that there is no place available, the name of the applicant will be added to the waiting list as set out in Section 13.

 

 

15. Procedures for admission of students to other years and during the school year

 

15.1       The procedures of the school in relation to the admission of students who are not already admitted to the school to classes or years other than the school’s intake group are as follows:

 

·         The School is to be provided with a fully completed, signed and dated enrolment application form which is available from the School Office and on the School’s website together with all required documentation.

·         The applicant is asked to provide relevant reports, references, reports detailing the applicant’s behaviour record from the School from which the applicant proposes to transfer or the School last attended by the applicant.

·         A separate form must be completed for each applicant, if applicable.

·         Acceptance by the School office of the application does not mean that same will be processed. Applications which are incomplete will not be processed.

·         Applicants who are not successful in securing a place will be placed on a waiting list in date order of receipt of completed applications.

·         Incomplete applications will not be considered and applicants will not be placed on the waiting list.

·         Submitting inaccurate information on an application form or in accompanying documentation will render the application void ab initio. Where a place has been offered, this will result in the offer of the place being withdrawn and the place being reallocated. In the case of placement on a waiting list, it will result in removal from the waiting list.

·         Written notification of the decision regarding the application will be issued to the parent(s) of the applicant within 21 days of receipt of the fully completed application form.

·         Parent(s) of applicants who have been offered a place are asked to inform the School in writing of the acceptance of the place, by completing and returning to the School an admission acceptance form within 21 days.

 

An applicant will be enrolled in an age appropriate class provided there is not a refusal to enrol as per Section 11.

 

 

 

15.2 The procedures of the school in relation to the admission of students who are not already admitted to the school, after the commencement of the school year in which admission is sought, are as follows:

 

As above, see Section 15.1

 

 

 

16. Declaration in relation to the non-charging of fees

 

This rule applies to all schools.

 

The board of (name of school) or any persons acting on its behalf will not charge fees for or seek payment or contributions (howsoever described) as a condition of-

  • an application for admission of a student to the school, or
  • the admission or continued enrolment of a student in the school.

 

Note: Exceptions apply only in relation to fee charging post primary schools, the boarding element in Boarding Schools and admission to post leaving cert or further education courses run by post-primary schools.

 

17.  Arrangements regarding students not attending religious instruction

 

 

The following are the school’s arrangements for students, where the parents or in the case of a student who has reached the age of 18 years, the student, who has requested that the student attend the school without attending religious instruction in the school.  These arrangements will not result in a reduction in the school day of such students:

 

A written request should be made to the Principal of the school.  A meeting will then be arranged with the parent(s) or the student, as the case may be, to discuss how the request may be accommodated by the school.

 

 

18.  Reviews/appeals

 

Review of decisions by the board of Management

The parent of the student, or in the case of a student who has reached the age of 18 years, the student, may request the board to review a decision to refuse admission. Such requests must be made in accordance with Section 29C of the Education Act 1998.   

The timeline within which such a review must be requested and the other requirements applicable to such reviews are set out in the procedures determined by the Minister under section 29B of the Education Act 1998 which are published on the website of the Department of Education and Skills.

The board will conduct such reviews in accordance with the requirements of the procedures determined under Section 29B and with section 29C of the Education Act 1998.

Note:  Where an applicant has been refused admission due to the school being oversubscribed, the applicant must request a review of that decision by the board of management prior to making an appeal under section 29 of the Education Act 1998.

Where an applicant has been refused admission due to a reason other than the school being oversubscribed, the applicant may request a review of that decision by the board of management prior to making an appeal under section 29 of the Education Act 1998.  

 

 

Right of appeal

Under Section 29 of the Education Act 1998, the parent of the student, or in the case of a student who has reached the age of 18 years, the student, may appeal a decision of this school to refuse admission. 

An appeal may be made under Section 29 (1) (c) (i) of the Education Act 1998 where the refusal to admit was due to the school being oversubscribed.

An appeal may be made under Section 29 (1) (c) (ii) of the Education Act 1998 where the refusal to admit was due a reason other than the school being oversubscribed.

Where an applicant has been refused admission due to the school being oversubscribed, the applicant must request a review of that decision by the board of management prior to making an appeal under section 29 of the Education Act 1998. (see Review of decisions by the Board of Management)

Where an applicant has been refused admission due to a reason other than the school being oversubscribed, the applicant may request a review of that decision by the board of management prior to making an appeal under section 29 of the Education Act 1998. (see Review of decisions by the Board of Management)

Appeals under Section 29 of the Education Act 1998 will be considered and determined by an independent appeals committee appointed by the Minister for Education and Skills.    

The timeline within which such an appeal must be made and the other requirements applicable to such appeals are set out in the procedures determined by the Minister under section 29B of the Education Act 1998 which are published on the website of the Department of Education and Skills.

 

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